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Introduction to the HR Documentation Site Library

To enhance standardization, transparency, and cross-regional collaboration in HR management, the company has officially established the HR Documentation Site Library. This centralized platform consolidates all HR-related policies, templates, process guidelines, and approval requirements, enabling all overseas subsidiaries to access the latest information quickly and accurately.

1. Key Functions of the Documentation Library

1. Centralized Storage of HR Policies

All latest HR policies—such as recruitment, onboarding, contract management, and offboarding—are stored in one unified repository to ensure consistency and traceability.

2. Standardized Templates and Guides

The library contains HR forms, templates, workflow diagrams, and approval process instructions to support consistent execution across regions.

3. Supports Cross-Regional Collaboration

HR teams in overseas subsidiaries can easily retrieve, review, and apply the required documents according to company standards.

4. Enables Policy Updates and Notifications

Headquarters may update policy documents directly within the library and synchronize changes to all subsidiaries promptly.

2. Structure and Categorization

The HR Documentation Site Library is organized by major HR modules, including but not limited to:

  • Recruitment & Hiring
  • Onboarding
  • Contracts & Employee Relations
  • Compensation & Benefits
  • Offboarding
  • HR Templates & Toolkits

Each module contains policy documents, attachments, sample templates, and explanatory notes.

3. Access and Usage Requirements

  • HR teams must regularly review updates within the library.
  • Standardized templates must be used for all HR-related tasks.
  • Documents must not be modified without Headquarters approval.
  • Any missing documents or unclear processes should be reported immediately.

4. Purpose and Benefits

The HR Documentation Site Library aims to deliver:

  • Transparency of HR policies
  • Standardization of processes
  • Consistency across all subsidiaries
  • Improved operational efficiency
  • Reduced compliance risks